Top 7 Invoice Apps for Small Businesses

Invoicing is a complicated task that can take a lot of time and effort to get done. If you don’t have a dedicated team for accounting, it can get really hectic for you. Small businesses have to break a lot of sweat in order to get it done, and it does not get any easier for them unless they hire a bunch of staff or an accounting firm. But there is another solution to it which can get invoices done in a breeze and small businesses can get paid faster. The solution to all their accounting problems is invoicing apps. 

Invoicing apps nowadays have great features and take care of almost all your accounting problems. These invoicing apps allow you to create and track the invoice in the palm of your hand using your mobile phones. So, no matter where you are, with a click of a few buttons, you can get work done. 

Generally, there are two versions of the apps of course, free and paid. The free one lets you do the basic invoicing for a limited number of times. The paid one is what makes small business owner’s lives much easier. There is no longer a need for an accounting team as using the software, you can create invoices in a far simpler manner. 

As we all know how steep the competition is to stay at the top in the market, small business owners and freelancers who are trying to make it to the top can use it to get their work done more efficiently. The invoice apps can help you generate invoices, send them, and track them as well. It ensures that you have a great reporting system that allows you to track your company’s financial position. 

It also provides you reports and timely updates about the business during selected periods. It can be useful to all small business owners as they will have a clear idea about what to include in the invoices and how to manage them. Here are the top 7 invoice apps for small businesses which can benefit them a lot in running their business smoothly. 

List of Top 7 Invoice Apps for Small Businesses

Square Invoices

1. Square Invoices

This helps manage billing and payments for your business. You can make custom invoices and recurring invoices, track payments, generate payment reminders to get paid on time. It has analytics and reports to show exactly how the business is doing. The app accepts various payment methods that allow the cash flow to be smooth and there is no need to wait for clearance. The software is free to use and there are no monthly or set up fees for the app. 

You don’t need to pay anything to get started with the app and sending invoices is also free and there is no limit to it as well. The app, however, charges a certain percentage when you get paid for the invoice through the system. The fee is 2.9% of the total transaction or 0.30$ per transaction, whichever is more. To avoid any charges on the transaction, you can ask vendors to pay through other mediums. 


2. Invoice2go 

 It is a mobile and web invoicing app which is made keeping in mind the micro and small businesses. It has a variety of features of offer such as customizable templates which means that you don’t need to create one from scratch. It saves all the data such as customer information, pricing, and other information that can be auto-filled when required.

It has some great features such as notification when the client opens the invoice, automatic payment reminders, financial reports for paid and unpaid transactions. There are multiple plans that you can choose from based on your requirement. There are different annual prices offered as the number of account users, client list limit, and invoices limit varies in each of them. The payment acceptance methods offered are debit/credit card or PayPal. 

QuickBooks Online

3. QuickBooks Online 

This invoice app allows you to create invoices and receive payments. It keeps the invoicing and accounting software connected. There is a ‘smart invoice’ feature which is available to notify the businesses when the invoiced get viewed and the payment gets made. It offers various payment options such as debit/credit cards and ACH bank transfers. It also saves data for recurring invoices to save you some time.

It sends payment reminders to vendors and analyzes payable invoices. The web version and mobile app are a bit different as all the features are not available in the app. The company charges per month to use the app and there are different plans available to choose from. They offer some additional features like inventory tracking and financial analysis.


4. FreshBooks

It is an all-in-one invoicing software for small businesses. FreshBooks offers customizable templates where you can change everything as per your liking from logo and fonts to color. There are various payment options available for you to get paid such as credit cards and PayPal. It allows you to transfer money easily to your bank account.

There are numerous other features that save you a lot of time such as recurring invoices, late fees, payment reminders, tax calculations, etc. The other features offered by FreshBooks are time tracking, reports, expense report, project management, and customer management. The software charges you based on monthly active clients you have on the software.


5. Wave 

It is an invoicing software which is really easy to use and has great features. It allows you to customize invoices, edit columns, and auto-fill data on recurring invoices. It also sets reminders for payments. It is best known for its pricing plan which charges you only on payments, payroll, and premium support. It means that small businesses can opt only for the service they require and not anything unnecessary. It is available in the form of a mobile app which makes it easier to use it on the go. 

Zoho Invoice

6. Zoho Invoice 

Zoho is a widely popular name when it comes to providing software solutions to businesses. Its invoice software is one of the best solutions available in the market. It is easy to use and is quick to create invoices. It can help you create invoices, set reminders, and make estimates. It has a unique pricing plan which suits freelancers and small businesses.

If you have under 5 customers, you can use it for free. If you have 50 customers, you need to select the basic plan. It can be considered as an all-in-one accounting software for small businesses and it is available on various mobile platforms such as iOS, Android, and Microsoft for you to use it on the go. 


7. Mixbit 

Mixbit is an invoicing software which is feature-rich. It has a user-friendly interface that allows the user to get the tasks done quickly. There are numerous templates available for users to choose from. It allows you to create invoices, track it, and set reminders accordingly. It allows you to know when the client checks the invoices and when the amount gets paid. There are various options available to get the payments.

You can track your expense through the software and analyze financial conditions based on it. There are reports available for transactions and data is stored for recurring invoices. There are various plans available for you to choose from based on your business needs. They offer a 14-day free trial for you to check out the features and services. 


If you are a freelancer or small business owner who wants to save money and improve efficiency at the same time, invoice software is the perfect solution for you. There is no need to hire excess staff just for handling accounts. You won’t have to search for past invoices when the auditing period arrives. No data will ever be lost due to negligence or misplacement. It would also improve your cash flow and help you analyze your firm’s financial condition.

There are various plans offered for you to choose from according to your requirements and freelancers or businesses with few clients can even use it for free. It makes it easier to track positive cash flow and no errors get made. It is something that a small business should invest in to get things done quickly and professionally. 

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