Portable Document Format is the file format widely used for electronic document exchange. Introduced in 1993 by Adobe Systems, it has since become an industry standard for document exchange. PDF files can contain text, images, graphics, and other media types and are suitable for various uses, including document sharing, printing, and online distribution.
PDF editing and document management are crucial for businesses and individuals who regularly work with large volumes of digital documents. A good PDF editor allows you to create, edit, and manipulate PDF files in various ways. In contrast, document management systems will enable you to store, organize, and retrieve documents securely and efficiently.
This article overviews the best PDF editors and document management systems currently available. We will discuss the different types of PDF editors, the criteria for choosing the best PDF editor, and the top PDF editors in the market.
Features of PDF Editors and document management systems
A PDF editor is a software application that allows you to create, edit, and manipulate PDF files. Some of the most common features of a PDF editor include the following:
1. Text editing:
The ability to edit the text within a PDF document is a crucial feature of most PDF editors. This includes the ability to add, delete, or modify the text, as well as the ability to change font styles, sizes, and colors. So, for example, if you need to correct a document previously saved as a PDF, a PDF editor will allow you to do this without converting the document back to its original format.
2. Image editing:
Many PDF editors also include tools for editing images within PDF documents. This can have the ability to add or delete images, resize images, and crop images. For example, if you need to add a company logo to a PDF document, a PDF editor will allow you to do this without opening the document in a separate image editing application.
3. Page manipulation:
Another common feature of PDF editors is the ability to manipulate the pages of a PDF document. This can include the ability to add, delete, or rearrange pages, as well as the ability to split or merge PDF files. For example, if you need to combine multiple PDF documents into one file, a PDF editor will easily allow you to do this.
4. Annotation and commenting:
Many PDF editors also include tools for annotating and commenting on PDF documents. This can have the ability to add comments, highlight text, add sticky notes, mark up text with underlining strikethroughs, and other formatting options. For example, if you need to provide feedback on a document, a PDF editor will allow you to do this in a way that is easily visible to others.
5. Form filling:
Some PDF editors also include tools for filling out forms within PDF documents. This can consist of filling in text fields, checkboxes, and radio buttons. For instance, if you need to complete a form saved as a PDF, a PDF editor will allow you to do this without having to print the document and fill it out by hand.
6. Conversion:
Many PDF editors also include tools for converting PDF files to other formats, such as Word, Excel, or HTML. For example, if you need to convert a PDF document to a Word document, a PDF editor will allow you to do this without using a separate conversion tool.
These are just a few examples of the features commonly found in PDF editors. The specific features offered by a particular PDF editor will depend on the product you are using, so be sure to check the product’s documentation for a full list of features.
Criteria for Choosing the Best PDF Editor
When choosing a PDF editor, there are several key factors to consider, including:
1. User-friendliness: The PDF editor should be easy to use, with a user-friendly interface and intuitive navigation.
2. Cost: The cost of the PDF editor should be reasonable and within your budget.
3. Feature set: The PDF editor should have a robust set of features that meet your specific needs.
4. Security: The PDF editor should provide adequate security measures to protect your data and confidential information.
5. Compatibility: The PDF editor should be compatible with your operating system and other software applications.
6. Technical support: The PDF editor should offer reliable technical support in case of any issues or problems.
Top PDF Editors in the Market
1. pdfFiller:
pdfFiller is a cloud-based PDF editor that offers a wide range of features, including text editing, image editing, form filling, and more. One of its key strengths is its user-friendly interface, which makes it easy to use, even for those with little to no experience with PDF editing. Another benefit of pdfFiller is its affordability, as it offers a range of pricing plans that are accessible to both individuals and businesses.
2. Adobe Acrobat:
Adobe Acrobat is a widely-used PDF editor well-known for its extensive feature set and professional-grade tools. Its key features include text editing, image editing, page manipulation, and more. While Adobe Acrobat is a powerful PDF editor, it can be somewhat expensive, and its interface may be overwhelming for those new to PDF editing. However, for those who need a comprehensive and professional-grade PDF editor, Adobe Acrobat is a great option.
3. Foxit PhantomPDF:
Foxit PhantomPDF is another popular PDF editor that is known for its user-friendly interface and wide range of features. Some of its key features include text editing, image editing, form filling, and more. One of the benefits of Foxit PhantomPDF is its affordability, as it is often more affordable than other professional-grade PDF editors. Additionally, its interface is intuitive and user-friendly, making it a great option for both individuals and businesses.
4. Nitro Pro:
Nitro Pro is a feature-rich PDF editor that offers a wide range of tools and features for editing, converting, and managing PDF files. It is user-friendly and intuitive, making it a popular choice for individual users and businesses.
5. Inkscape:
Inkscape is a free and open-source vector graphics editor that can also be used as a PDF editor. It offers a range of features for editing text, images, and other elements in a PDF file, as well as for creating and manipulating vector graphics.
6. Sejda PDF:
Sejda PDF is a free online PDF editor that offers a range of basic editing and manipulation features. It is a good choice for users who only need to perform simple tasks, such as merging or splitting PDF files.
To Wrap Up
When choosing a PDF editor, carefully consider your specific needs and requirements. Then, choose a PDF editor with the features and capabilities you need. Whether you’re an individual user or a business, a good PDF editor will help you effectively manage your dig.
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